Pak-LIS News
July 2003, Vol. 3, No.5

 

Contents

Editorial

Implementing Management Systems in University Libraries of Pakistan

Professional News

Library Leaders Learn To Enhance Information Retrieval Skills
Pakistan Library Bulletin Current Issue Of June ,Published
Department Of Library And Information Science, University Of Karachi Up Loaded The Website
Archives Management ,A New Course Offered In 2003
New Director Of Liaqat Memorial Library
Approval Of New LIS Courses And Ph.D Admissions In Queetta
International Conference on Electronic Theses and Dissertations
LMD International Paper Competition

Personal Announcements

Condolences

 

Guest Editorial

Implementing Management Systems in University Libraries of Pakistan

Muhammad Rafiq Awan, Chief Library Officer, Institute of Leadership and Management, Lahore. rafiqawan@ilm.edu

Libraries of Pakistan have been under continuous change. The managers of the libraries need to be skillful and innovative in order to benefit from change in this era of information flood and knowledge explosion. Contrary to the past, the libraries of today are no more traditional organizations. The stirring demands from society, to keep pace with change and to adopt innovation in management styles, operations, service processes and procedures are a resultant of the internal factors. And decrease in funds, increasing expectations of library users, diverse sources of information, political, technological, social and economic forces are externally compelling libraries to redefine their role.

Although the libraries in Pakistan, the number of whom has risen from tens to more than eighteen hundred since 1947, are realizing the demands of time and are in a bid to catch the pace of change, innovation and technological advancement yet the current standards are far below the expectation. The problems, libraries are facing can be divided into two categories:

(1) Problems due to lack of financial resources.

(2) Problems due to improper use of available resources.

Most of the literature, which has been produced about the problems of the university libraries, reflects the lack of financial resources. Although, financial resources play a vital role and without finance it is difficult, if not altogether impossible, to run and manage even the minor projects and activities. Nevertheless, the current mess of the University libraries in Pakistan can not be, in any case, solely attributed to the lack of funds and grants.

A critical analysis of the current situation reveals the fact that the main problem with the university libraries is the ineffective and inefficient utilization of resources i.e. -man, material, machine and alternative potential- instead of lack of funds. Unfortunately, the library community and the concerned authorities are ignoring the factor of proper utilization of the present resources (human resources, information resources, physical resources, and potential resources). Almost all university libraries have adequate staff, magnificent buildings and quite reasonable volumes of books, and periodicals etc. Despite, a greater hike has been observed in the budgets of university libraries, the utilization and allocation of resources is still unsatisfactory. It has directly or indirectly affected facsimile of university libraries. Obviously, image of the libraries might be improved by mutating in the management style, improving the processes and procedures involved in the library operations, and bringing innovation in the library services.

Unfortunately, procedural problems have been great hurdle. The culture, atmosphere, attitudes of library personnel, vision of library managers and realization of university authorities, still need to be improved. In a developing country with limited resources, optimal utilization of available and delivery of effective and efficient services is a contemporary challenge. But the irony of fate is that in most cases the library authorities and personnel lack pragmatic planning, required motivation, requisite initiative and desired devotion. There is hardly a concept of applying management techniques to enhance the ability of resource utilization, to manage operations and to extend services.

Absence of clearly defined university and library objectives; lack of coordination, cooperation, understanding with university authorities, faculties, students and even among the library staff; gaps and delays in library operations, personnel with requisite managerial and leadership skills; poor communication skills, lack of planning to attract and satisfy library users; absence of resource sharing with other libraries; lack of planning and absence of efficient services delivery systems are hampering the conventional library functions. These are the critical problems with least financial implications. For instance, no budget is required to reduce lead-time in purchasing library materials. Rework can be minimized in cataloging and classification. Organization of material causes no big effect on library budget. Users services may be improved with no extra budget. To change the culture of the university libraries would not drain much of financial resources. Smoothness of operations does not create financial burden. " Basically resource management and utilization involves administering, directing, engineering, overseeing, controlling, handling, maneuvering, manipulating, coping, faring, exploring, implementing, functioning and simply surviving" (Resource Management/David Baker). Good professionals, in any walk of life are always concerned with the effective and efficient management and deployment of resources at his or her disposal. Unfortunately very little focus is given on this aspect of university libraries. Almost all university libraries are suffering from these deficiencies but no serious effort is being made to handle these weaknesses. Perhaps this is the most ignored area, which is being tolerated by library professionals and university authorities. This attitude ultimately resulted in the sheer wastage of library resources and increased disinterest of library users. The user services and user satisfaction both have badly damaged. The number of users in university libraries has alarmingly decreased and they are unaware of the functions and services of libraries. According to a survey report.

90% of the library users are unaware of the library catalogue

99% of them are ignorant of the classification scheme

75% are not aware of the reference books and their use

99% are unaware of the bibliographies, indexes, abstracts and their use.

Different individuals and committees provide standards about the library services for achieving total satisfaction of services consumed. However, such standards are not being implemented in any university library. In this regard, we can only see the gloomy picture of service quality given by the libraries.

Resource management and utilization in university libraries is an intriguing area for speculation, but has so far received little attention from the higher authorities. Library managers themselves are not inclined to address the increasing management problems they are facing. The traditional style of management being used in libraries has resulted in the increased complexity of problems. In continuous crisis, function of reducing costs, managing processes and organizing the materials are being neglected. Since long, no corrective or preventive action has been taken. Evaluation of performance, effectiveness of any decision, system and procedure play an important role toward corrective or preventive action. Unfortunately, no evaluation system has been introduced to measure the effectiveness of library operations and services. It is an ongoing process and should not be considered one-time activity or even sometime activity. The use of statistical methods are a cogent tool for measuring the path of development, analyzing procedures being used, assessing the perception or users, utilizing the sources, and ratifying the performance of individuals.

By addressing services management issues earnestly, using the statistical methods, implementing the quality systems and techniques, the image of university libraries and the quality of services, offered can be improved. It would be very effective in all aspects of management, troubleshooting, planning, human resource management, financial resources deployment, and information resources utilization. The main philosophy of quality management is to focus the customer requirements while making any strategic policy. Now, there are many quality systems available, which can be followed and implemented for improving performance, systems, operations and services.[Contents]

Professional News

Library Leaders Learn To Enhance Information Retrieval Skills

The Information Resource Center (IRC) of the U.S. Embassy arranged one and a half day workshop on Electronic Resources Freely Accessible on June 26-27, 2003 at the American Center, Islamabad. The purpose of the workshop was to enhance the information retrieval skills of the librarians and information professionals of the think tanks, NGOs, universities, national and provincial assemblies. The workshop was conducted by Dr. Sajjad ur Rehman, Professor and Director, Graduate Program of Library and Information Science, Kuwait University and was intended for librarians and researchers to expose them to scientific methods and techniques of exploiting the internet fo! r research and information retrieval. [Contents]

Pakistan Library Bulletin Current Issue Of June ,Published

The current issue of Pakistan Library Bulletin of June 2003 is published in June. It includes editorial on'Geo-Spatial Data in Libraries' by Dr. G.A. Sabzwari. Pakistan Library Scene by Amil Usmani Attitude of librarians towards librarianship in Pakistan by M. Ismail. Continueing education by Maqsood Ahmad What the Americans are reading by Mumtazul Islam. Importance of children libraries in information societyby Dr. Nasim Fatima (urdu) Cataloging of Jounals and news papers by syed liaqat Ali. It also includes book reviews in Urdu and English and News and Views by Samad Ansari. contact for your copy to gsabzwari @yahoo.com [Contents]

Department Of Library And Information Science, University Of Karachi Up Loaded The Website

The website of the department of Library and Information Science has been uploaded. It includes basic informations in brief. http;//www.ku.edu.pk./dept/librarysc/intro.htm. [Contents]

Archives Management ,A New Course Offered In 2003

Department of Library and Information science ,University of Karachi has offered a new course of Archives Management in MLIS of 3 credit hours and 100 marks. Professor Dr. Nasim Fatima is course supervisor . She has framed the course and course is divided into 10 units as under:

UNIT:1 Introduction to Archives Management.

UNIT:2. Archival Materials

UNIT:3. Values of Archival records

UNIT:4 .Documents/Manuscripts

UNIT:5.Archivisits: Skills, Duties , Challenges

UNIT:6.Archives; Documentation

UNIT: 7 Archives Management and Storage

UNIT:8.Archives: Processing and arrangement

UNIT:9 . Access to archival Information, electronic records

UNIT:10. Cataloguing standards for Archives(I S A D) and Archives management in Pakistan . [Contents]

New Director Of Liaqat Memorial Library

Mr. Muhammad Abu Aakif ,a civil servant has taken over the charge of Liaqat Memorial Library. He renovated the library auditorium and trying to make necessary arrangement to increase the density of public services. He is the son of renowned scholar Prof. Dr. Abul Khair Kashfi .. [Contents]

Approval Of New LIS Courses And Ph.D Admissions In Queetta

A meeting of Board of Studies in Library and Information Science, University of Balochistan ,Quetta was held in June,2003. The new courses approved by the UGCin2002 were approved with certain recommendations for the implementation requirements.

Two research proposals of Mr. Ansari and Mr. Ilyas were also approved for Ph.D. In Library and information Science under the supervision of Dr. Sakina Malik and Dr. Iftikhar Khawaja on Library Education in Pakistan and Public Libraries . [Contents]

International Conference on Electronic Theses and Dissertations

The 6th International conference on Electronic Theses and Dissertations (ETD) was held at the Humboldt University campus, Berlin - Germany, May 21-24, 2003 and was the first time that this conference held outside the United States. There were about 260 participants from 46 countries of Asia, Europe and the Pacific Rim. Increasingly international in attendance and presentations, the movement of electronic thesis and dissertation is one that universities from around the globe are learning about and participating in at remarkable rates. The mix of people at this conference was one of the most successful meetings of librarians, archivists, faculty, and academic administrators including deans, provosts, directors of the Office of Graduate Study and Research, systems administrators, vendors from the information industry, a few commercial publishers and related personnel with potential interest in how the ETD will evolve in the next few years.

The ETD was born at Virginia Tech nearly a decade ago, when Gail McMillan took on the challenge of accepting dissertations in digital formats. Today, more and more institutions are learning from that experience and are using the thesis and dissertation (T&D) publications forms that increasingly lead to the more widespread mandate that all T&Ds should be submitted in electronic format.

The objectives of ETD are:

This conference has grown considerably, as has the scope of topics on the programs. There were several plenary sessions. The first and the last plenary session focused on the UNESCO International Guide for ETDs. Ed Fox of the Networked Digital Library of Theses and Dissertations (NDLTD) delivered the overt messages of the conference in two plenary sessions. The ETD Guide Web site describes the effort (http://etdguide. org) and is a resource for graduate students who are writing an electronic thesis or dissertation, for faculty who want to mentor ETD authors, and for administrators and IT personnel who want to initiate ETD programs. The concept, NDLTD (Networked Digital Library of Theses and Dissertations), grew out of the UNESCO work and was described by the first panel of speakers.

Like most conferences there were parallel tracks, meaning that one could not attend all the sessions. I chose to attend presentations that described ETD methodology and covered issues relevant to scholarly communication and alternative publishing techniques.

Three library professionals from Pakistan, Mr. Muhammad Yaqub Chaudhary, Mr. Aurangzeb and Mr. Maqsood Shaheen, attended this conference. [Contents]

LMD International Paper Competition

The Library Management Division (LMD) has announced that Paiki Muswazi is the winner of the LMD International Paper Competition. Muswazi is a Global 2000 Fellow and head of special collections at the University of Swaziland Libraries. He will receive an all-expense-paid trip to SLA's 94th Annual Conference in New York City and a two-year SLA membership. Honorable mention was given to Umar Farooq, a reference specialist with the Information Resource Center at the U.S. Embassy in Islamabad and his father, Muhammad Yaqub Chaudhary, a librarian at the University of Azad Jammu and Kashmir in Pakistan. Muhammad Yaqub Chaudhary, a Global 2000 Fellow, has been twinned by the Pacific Northwest chapter and received the Science and Technology Division's Travel Award in 2002. The second honorable mention went to K. A. Raju, director of the National Institute of Rural Development in Hyderabad, India.

Personal Announcements

Condolences

May Almighty Allah bless the departed souls in eternal peace, and provide solace to their near and dear ones.

 

 

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